Receptionist
Contract @TMT Services & Supplies posted 9 months ago in Receptionist Shortlist Email JobJob Detail
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Job ID 138281
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Offered Salary 0
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Career Level Intermediate or mid-level
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Experience 2 Years
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Gender Both
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Industry Reception
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Qualifications Matric Certificate
Job Description
Full job description
Job Title:Â Receptionist
Department:Â Office Management
Company:Â TMT Services and Supplies (Pty) Ltd
Location:Â TMT Head Office in Century City
Job Type:Â Fixed Term (12 Months)
Position overview
Providing efficient reception services for TMT Head Office, managing the front desk operations, excellent and professional customer service and supporting administrative functions to ensure smooth office operations.
Key Responsibilities:
1. Reception:Â duties include but are not limited to:
1.1 Operating the switchboard (receiving and transferring of calls) and maintaining the monthly update of the telephone extension list.
1.2 Welcoming visitors in a friendly and courteous manner – ensuring they are signed in and inducted.
1.3 Ensuring the reception area is clean, neat and tidy always.
1.4 Managing incoming and outgoing post and courier services. Ensure data entry onto internal systems for record purposes.
1.5 Filing and Record.
1.6 Diary and boardroom management and meeting preparations; ensure that boardroom is ready for meetings.
1.7 Ensure office stock and supplies are ordered before it runs out.
1.8 Keep proper inventory of office supplies being ordered and used.
1.9 Report any suspicion of misuse of office supplies.
1.10 Manage and maintain sign in and out registers held at Reception.
1.11 Draft emails to Head Office regarding notifications as the need arises.
2. Petty Cash:Â duties include but are not limited to:
2.1 Maintains petty cash fund and keeps accurate records
2.2 Resolves cash over / short discrepancies and reports unresolved discrepancies.
2.3 Dealing with Petty Cash requests and queries.
2.4 Ensure proper management of float for Petty Cash.
2.5 Administers and processes all Petty Cash transactions within the parameters of company policies and procedures.
2.6 Prepares Reimbursement Claims for submission in line with the company policy.
3. Administrative Support:Â duties include but are not limited to:
3.1 Prepares letter for Makro Vouchers upon request.
3.2 Forward Makro invoices to Finance for payment.
3.3 Handle any queries or complaints relating to building maintenance requests and other concerns regarding the office facility.
3.4 Order stationery if required.
3.5 Request quotes and purchase orders for maintenance work which needs to be done.
3.6 Allocation of parking and office tags for new and existing employees.
3.7 Ensure proper record keeping of new and replacement tags.
3.8 Provide general company information to suppliers when required.
3.9 Responsible to comply with Health and Safety Regulations.
3.10 Locking of office front door before leaving the premises daily.
3.11 To perform any other reasonable task which might be assigned by the manager or his/her delegate
Education and Experience
· Matric or NQF equivalent.
· Minimum 2 years prior experience in a receptionist or a customer service role
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