Mechanical Workshop Administrator
Full time @Motlokwa Transport & Construction posted 29 minutes ago in Construction Shortlist Email JobJob Detail
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Job ID 208499
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Offered Salary 0
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Career Level Intermediate or mid-level
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Experience 3 Years
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Gender Both
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Industry Construction
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Qualifications Diploma
Job Description
We are seeking a highly skilled, detail-oriented and physically robust Mechanical Workshop Administrator to support and coordinate mechanical workshop operations within a dynamic company operating in the mining and construction industries in the Burgersfort/Steelpoort area.
The successful candidate will provide administrative support for the maintenance, repair and servicing of yellow fleet, plant, equipment and Trackless Mobile Machinery (TMM), ensuring accurate records, efficient operations and cost-effective service delivery.
Duties & Responsibilities
Workshop Administration
Coordinate daily workshop activities and assist with scheduling maintenance and repairs.
Open, update and close job cards.
Maintain accurate equipment, vehicle and machinery maintenance records.
Track outstanding job cards and follow up on work progress.
Prepare daily, weekly and monthly workshop reports.
Maintain breakdown, servicing and preventative maintenance records.
Procurement & Stock Control
Request supplier quotations and prepare purchase requisitions.
Follow up on purchase orders, deliveries and outstanding items.
Monitor stock levels and maintain records of stock received and issued.
Assist with stock counts and reconciliations.
Verify supplier invoices and delivery notes against purchase orders.
Maintenance & Operational Support
Assist with preventative maintenance planning and scheduling.
Monitor equipment servicing dates and maintenance intervals.
Liaise with supervisors and technicians regarding job progress.
Maintain inspection, servicing and statutory documentation.
Health, Safety & Compliance
Assist with workshop safety audits and risk assessments.
Maintain health and safety documentation, including toolbox talks and inspection records.
Ensure compliance records are properly maintained and accessible.
Financial Administration
Capture workshop expenses and maintenance costs.
Monitor repair, spare parts and consumable expenses.
Assist with budgets, cost reports and audit documentation.
Desired Experience & Qualifications
Grade 12 / Matric.
3–5 years’ administrative experience, preferably in a mechanical workshop, engineering, mining, transport or maintenance environment.
Experience with job cards, stock control and procurement administration.
Exposure to the mining and/or construction industries.
Familiarity with yellow fleet brands such as Caterpillar, Komatsu, Hitachi, Liebherr or Volvo.
Licensed Mechanic or equivalent qualification.
Relevant Diesel Mechanic trade test certification.
Valid licences to operate yellow fleet, plant, equipment and TMM.
Excellent communication, organisational and interpersonal skills.
High attention to detail, integrity and ability to work under pressure.
Package & Remuneration
Competitive salary and benefits, based on experience and qualifications.
