Dispatch Assistant
Full time @Tailormade Staffing posted 7 months ago in Administration Shortlist Email JobJob Detail
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Job ID 72811
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Offered Salary 0
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Career Level Entry-level
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Experience 2 Years
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Gender Both
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Industry administration
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Qualifications Matric Certificate
Job Description
Description
Despatch Assistant – Prospecton
JOB SPECIFICATION
The Despatch Assistant will provide administrative and operational support to the Operations Department, with a focus on receiving, despatch, and inventory management. The role will ensure accurate documentation, smooth coordination between depots, and efficient handling of day-to-day operational tasks. The job is based in Prospecton, Durban. Previous experience in logistics or energy sectors will be advantageous.
JOB SUMMARY:
- Despatching of Fuel and Packed vehicles.
- Ensuring that every packed vehicle is double checked
- Assist with receiving and despatch documentation:
o Prepare and verify loading slips and trip sheets.
o Record deliveries.
- Help monitor vehicle loading and unloading to ensure safety and accuracy
- Coordinate with depots for transfers and exchanges.
- Maintain accurate records of inventory movements, exchanges, and returns.
- Complete reconciliations for inventory counts, stock variances, and deliveries.
- Assist in compiling daily, weekly, and monthly operational reports
- Communicate with drivers, depot staff, and other stakeholders to ensure smooth operations
- Assist with inventory counts and capturing into the system.
- Support the Operations Lead in daily production and despatch planning
- Booking drivers paperwork onto the trip sheets and fuel management system
- Dealing with any driver and vehicle issues and problems
- Answer incoming calls from clients
- General Administration within the transport department
- Perform other duties as required by your supervisors from time to time.
KEY REQUIREMENTS:
- Strong administrative skills with attention to detail.
- Good organisational and time management abilities.
- Clear communication and coordination skills.
- Competence in Microsoft Office (Word, Excel, Outlook) and operational software.
- Basic knowledge of inventory management processes.
- Ability to work effectively in a fast-paced operational environment.
- Minimum of 1 years’ experience in an administrative or operations role (preferably in logistics, supply chain, or depot operations).
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